Features

From bringing in existing texts to noticing what changed.

TermShelf covers the lifecycle of already-published legal texts — from structured maintenance through review and approval to delivery as HTML, JSON or PDF. And after that, TermShelf watches whether legal changes, website changes or live drift call for a review.

What is Legal Content Operations?

TermShelf as the Legal Content Operations layer
Legal Content Operations is the ongoing operation of published legal texts: managing them centrally, versioning, approving, publishing precisely, delivering via an API and continuously checking the live version against the approved one. In TermShelf that explicitly includes Document Intelligence: detecting legal changes, website changes (Beta) and divergence in the version delivered live — and the review findings and proposed changes that follow. TermShelf is that operations layer — not a legal-text generator and not a substitute for legal advice.

Workflow overview

Seven steps that fit together — and a loop that does not end at publication.

  1. Bring in texts

  2. Structure

  3. Version

  4. Approve

  5. Publish

  6. Deliver HTML/JSON/PDF

  7. Drift check

A

Workspace & structure

The target structure defines where a legal text applies — primarily for a brand, refined by language, market, or commercial variant. Websites are monitored targets for live checks and WebsiteChange.

  • Workspaces
  • Brands
  • Products
  • Markets
  • Locales
  • Site profiles
  • Sites
  • Domains

B

Documents & structured content

Bring your own legal texts: self-authored or externally provided texts are not managed as loose HTML blocks but as structured documents with sections and validated content blocks.

  • Bring in existing texts
  • No free HTML paste
  • Sections and typed blocks
  • Stable keys
  • Document types
  • Search and filter

C

Variants & overrides

Variants enable targeted deviations without copying entire documents.

  • Base document
  • Locale, market, profile variants
  • Replace or suppress inherited blocks
  • No duplicated full texts

D

Versioning & history

Every approved version remains traceable. Restorations create new drafts rather than overwriting history.

  • Immutable snapshots
  • Version numbers
  • Diffs between versions
  • Version pinning on delivery
  • Restoration as a new draft
  • History is never modified

E

Review & approval

Approvals are not hidden in informal chats or emails but mapped as an auditable workflow.

  • Single reviewer
  • Sequential review
  • Threshold approval
  • Self-review not allowed
  • Decisions and notes

F

Publishing

Publications target brands, document types, locales, markets, and profiles. Websites remain the context for live checks, drift detection, and WebsiteChange.

  • Brand- and context-aware publication
  • Asynchronous publishing
  • Published artifacts
  • Rollback via controlled pipeline

G

Public Delivery API

Published content is available via a fast, read-only delivery interface — as HTML, JSON or PDF.

  • HTML fragments for websites, apps and emails
  • JSON for your own templates and rendering logic
  • PDF artifacts for attachments and receipts
  • ETags and cache headers
  • Version pinning

H

Transactional Legal Text Delivery

Deliver legal texts where contracts are created — in order confirmations, contract emails, sign-up flows and checkout steps.

  • Embed HTML into transactional emails
  • Fetch JSON for your own mail templates
  • Attach approved PDF artifacts to mails
  • Stable reference to a specific version

I

Live checks & findings — Legal Content Drift

Legal content drift happens when the version visible in production no longer matches the approved version. Live drift checks make that gap visible — the verify signal inside Document Intelligence.

  • Crawl of public customer sites
  • Comparison with approved version
  • Drift detection per site, language and market
  • Open, assign and triage findings

Drift examples

  • — Terms v4.2 approved — live still v3.9.
  • — German current, English outdated.
  • — Relaunch links to the old privacy page.
  • — Order confirmation attaches old PDF.
  • — Email footer renders stale withdrawal copy.

J

Document Intelligence — legal and website change

Legal texts usually age without anyone editing them. Document Intelligence watches three signals — legal changes (LegalChange), website changes (WebsiteChange) and live drift (Legal Content Drift) — assesses what they could mean in the context of brand, language, market and profile, and turns them into review findings. A confirmed finding can become a proposed change. Nothing is adopted or published automatically.

  • Legal Change Monitoring (LegalChange): relevant legal changes
  • Website Change Monitoring (WebsiteChange) — Beta: changes on monitored websites
  • Legal Content Drift: divergence in the version delivered live
  • Relevance assessed in brand and target context
  • Findings with evidence, status and history
  • Proposed changes as an unpublished draft
  • No automatic adoption, no automatic publication
  • Not a substitute for legal advice

K

Webhooks & integration

Publication and lifecycle events are integration-ready.

  • Publication events
  • Signed webhooks
  • Replayable deliveries
  • Integration with external systems

L

Operations & event stream

Operational events remain traceable — failed jobs can be retried under control.

  • Workspace event stream
  • Retry for failed jobs in the customer app
  • Replay for failed webhook deliveries
  • No hidden mutation of history

Note on AI-assisted change suggestions

  • Suggestions are non-binding recommendations.
  • Changes are never automatically adopted or published.
  • Acceptance, adjustment, or rejection is decided solely by users.
  • Legal review by qualified counsel is recommended.
  • TermShelf is not a substitute for legal advice.

Start the workflow in TermShelf

Manage and publish legal content with full control.

TermShelf brings privacy, legal notice, terms, and other legal-text documents into a structured workflow.

Features — version, deliver legal texts and detect change